Reserves Policy

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This document explains the procedures for placing books, articles, videos, and other items on Library reserve. Please request to place materials on reserve for a course using our Reserve Request Form.

Requests or questions about reserve items should be sent to Jennifer Hicks, Circulation, Reserves, & ILL Supervisor (727-3221 or Request forms and reserve materials may also be left with a library staff member at the InfoDesk at any time.

How Students Access Materials on Reserve

Reserve materials are kept at the Library's InfoDesk and may be checked out to students with a current Miami ID. Students may make copies of reserve items using the scanner and copier located near the InfoDesk. DVDs and other media items may be played using our computers or the equipment located in the study rooms.

Options for Placing Items on Reserve

  • 2 Hour – Items are checked out for two hours of use. Overdue fines are $2.50 for the first hour and $.75 for each additional hour that the item is overdue.

  • 1 Day – Items may be checked out at any time during the day and must be returned during library hours the following day. Overdue fines are $2.50 per day.

  • 3 Day – Items may be checked out for a period of three days. Overdue fines are $2.50 per day.

    There will be an additional $50 fine for any reserve equipment that is not returned within one week of its due date.

Preparation Time Needed to Place Items on Reserve

The Gardner-Harvey Library will accept items to be placed on reserve at any time before or during a semester. As with many services, the sooner you provide us with your items, the sooner they will be ready for student use. During the first two weeks of a semester, please allow a full week for us to place multiple items on reserve for you. After that point in the semester, we can generally add materials to reserve within two to four business days.

Removing Materials from Reserve

Copyright law prohibits the Gardner-Harvey Library from retaining copyrighted materials on reserve when they are not in specific course use. Faculty members will be sent a list of their reserve items at the end of each semester and given the opportunity to indicate which items should remain on reserve for the following semester. All other reserve materials will be removed. Personal copies of books, folders, and other media will be returned to you via campus mail. These items will have barcodes and labels attached to them. If you plan to place these items on reserve at a later date, please leave the label and barcode intact to expedite future processing. Library materials will return to the collection. You may also remove reserve items at any time during the semester.

Copyright Compliance

Most published materials (journal articles, book chapters, solutions manuals, videos, etc.) are protected by copyright law. The Fair Use provisions of Section 107 of the Copyright Act of 1976 allow you to place materials on library reserve for educational purposes.

The Gardner-Harvey Library requires that you acknowledge our joint compliance with the law by submitting the Reserve Request Form.

More information on the libraries' copyright policy for reserves is available on the University Libraries' Reserves and Texbooks: Course Materials on Reserve guide. Further questions on the policy should be directed to John Burke, Library Director (513-727-3293 or or Jessie Long, Outreach and Instruction Librarian (513-727-3225 or

Last updated 8-10-23